6 Steps To Planning A Stress-Free Office Re-design

September 22, 2016

Designing the perfect office space is not always an easy task. With so many issues to think about – from layout, to lighting, to décor – it can be difficult to know where to start. However, not getting it right can prove to be a costly mistake. A poorly designed space can lead to increased feelings of stress, reduced productivity and low morale, all of which can have a damaging effect on your bottom line. Whether it’s desks that are too cramped, a lack of privacy or headache-inducing lighting, there all sorts of things that can go wrong when re-designing your workplace. Luckily, there are simple steps you can take to make sure it goes as smoothly as possible. Whether your current office needs a revamp or you’re thinking about re-locating, here are six steps to planning a stress-free office re-design.

 

  1. Carefully consider your layout

 

Perhaps the most important part of planning an office space is the layout. The way you choose to arrange your workspace can have a significant impact on your company culture and the way your workers behave on a day to day basis, so it pays off to give it some careful consideration. Open plan layouts have become a popular choice in recent decades as they can help to encourage teamwork and collaboration. However, shared workspaces can also be loud and distracting, and have a negative impact on worker productivity and performance. To keep your staff focused and engaged with their jobs, private workspaces are also needed. If you’re struggling to find the right layout for your office, you may want to consider seeking help from professional interior designers who specialise in workplaces. They will be able to help you make the most of the space available and create a layout that is suited to your specific needs and preferred working style.

 

  1. Make sure you factor in space for storage

 

Another crucial design element that many companies fail to consider is storage. An office that is cluttered and disorganised can mean that staff waste valuable time trying to locate the things they need. Studies have shown that employees can lose over an hour every day searching for lost items if they have a messy workspace, which can also lead to increased frustration. To ensure that your work environment remains clean and uncluttered, your office re-design should include plenty of space for an array of storage solutions. As a minimum, most offices need desk storage, a filing area and a range of cupboards and shelves for everyday office supplies. If you’re short on square footage, it’s worth checking out the range of space-saving storage available, such as under-desk pedestals, corner bookcases, L-shaped desks, slimline filing cabinets and high level shelving systems.

 

  1. Incorporate flexibility into your design

 

When re-designing your office, it’s also important to take your growing needs into account. Failing to plan for the foreseeable future can mean that you end up with a space that does not fit your requirements, which could result in you having to go to the hassle of rethinking your design or even relocating a few years down the line. Particularly if your company often sees a lot of changes, such as high staff turnover or frequent layout alterations, future-proofing your office is crucial. One way to ensure you don’t outgrow your office is to allow for flexibility. For example, having adaptable workspaces can help to create a more dynamic space. Modular furniture is a great option for companies that want to incorporate flexibility into their office design, as these chairs and tables have been specially designed to be arranged into various configurations to suit your exact layout and can be adapted to suit your changing requirements.

 

  1. Don’t overlook the importance of lighting

 

Another important issue that is often overlooked when designing a workplace is lighting. It is well known that natural light is best for working in as it can boost productivity and reduce feelings of stress, fatigue and depression. With that in mind, it’s important to try and make the most of as much natural light as possible and ensure that desks are positioned near or in view of a window. Workstations need to be well lit and computer screens should be free from glare. As a general rule, try to avoid using fluorescent strip lights as they can cause headaches and eyestrain, and instead opt for more natural, ambient lighting.

 

  1. Allow employees to personalise their space

 

The way you choose to decorate your office space is also important. Get it right and you stand to boost morale and have a far happier, more engaged workforce. To ensure that your employees are content with their surroundings, it’s worth asking for their input and allowing them to add personal touches to their workstations. This will help them to feel more at home and relaxed, which can work wonders for productivity and creativity. Having branded décor can also help to improve company culture and spark interest and inspiration in employees and clients.

 

  1. Invest in high-quality furniture

 

And finally, no design would be complete without the right office furniture. Chairs and desks should be ergonomic and high-quality – not only to provide maximum comfort, but also to ensure that they will stand the test of time. Buying high-quality furniture now may cost you initially, but it will be worth it in the long run. Of course, you’ll also need to make sure that your furniture is the right size for your space. Look at the floor plan and establish how you want your furniture to be laid out. For example, do you want bench desks that accommodate multiple people? Or would you rather have departments grouped on tables around the room? If you think that you might be re-locating in the near future, or you’re thinking of downsizing or employing more staff, buying adaptable furniture could also be a good idea.

By following useful tips like these, you shouldn’t struggle to take the stress out of your office re-design.

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Polished & professional or scruffy & substandard: what does your reception say about you?

September 20, 2016

As the entrance to your office, your reception area is hugely important. As clients, customers and employees enter your premises, they will start to form an opinion of your business based on what they initially see. The way you design and organise this space can speak volumes about your professionalism, company culture and attitude towards work. As such, it pays off to give some careful consideration to this area and think about what kind of signals you could be sending. Want to find out whether you’re polished and professional or scruffy and substandard? Read on to learn more about what your reception says about you.

 

Professionalism

 

When it comes to your corporate image, first impressions matter. A reception area that looks unkempt and rundown is bound to reflect negatively on your business. Poor quality furniture, parcels left on the floor and a reception desk piled high in paperwork suggests that you are disorganised and unprofessional, which can be incredibly off putting for prospective clients and employees. To project a sleek, polished appearance, you’ll need to make sure your entrance area is clutter-free and well organised at all times. Invest in plenty of storage solutions and ensure that your fittings and furnishings are of a high standard.

 

Welcoming atmosphere

 

To make your guests feel at ease when they visit your business, it’s important to make your reception area as welcoming as possible. A room that is well designed, has a comfortable seating area, plenty of space, the right lighting and inviting décor can help to give an overall positive image of your business and show others that you care about your visitors’ needs. Small touches, like plants, wall art and complimentary refreshments, can also go a long way towards generating a favourable impression.

 

Create a success story

 

It’s also important to consider how well your front of house shows off your success. As a room that receives a high amount of traffic every day, your reception is the perfect place to showcase your achievements as a company. Whether it’s framed certificates, a display cabinet of your best selling products or company literature, personalising this space with your success story can help to instil trust in others and demonstrate what you are able to accomplish.

 

Your corporate identity

 

Have you ever thought about how well your office expresses your corporate identity? If your entrance is bland and has no personality, you could be missing the mark. Having a branded reception that reflects your company culture can boost your chances of winning business and attracting prospective employees. Everything within the area needs to communicate who you are and what you do. Whether you want to be seen as fun and innovative or sophisticated and authoritative, make a statement about your company’s values and vision with a branded colour scheme and décor that reflects your firm’s ethos.

 

By putting some thought into the way in which you design your reception, you should be able to create a stylish, welcoming space that boosts your brand and leaves a long lasting impression.
 
 

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4 Signals You Might Not Know Your Office Is Sending

September 15, 2016

Chances are, you probably haven’t given much thought to how your office is perceived by others. However, overlooking the importance of the physical workplace can prove to be a costly mistake. While you might not even be aware of it, the way you choose to design your workspace can have a significant impact on how potential clients, customers and employees view your business as a whole. As soon as they enter your office, they will be forming snap judgements about your company culture, work ethic, achievements and ambitions. With that in mind, it’s important to be aware of the different messages you might be giving off. Here are four signals you might not know your office is sending.

 

  1. You are unprofessional

 

An office that indicates you are unprofessional is a sure fire way to lose out on valuable business opportunities and custom. If your workspace is cluttered, disorganised or in a state of general disarray, chances are that others will think this unprofessionalism seeps into other areas of your business. An unkempt workplace shows that you are careless, which could lead to the assumption that you have the same attitude in the way that you approach your work.

 

OK, so you may have more pressing day-to-day matters to deal with than keeping on top of your cleaning duties, but if you want to demonstrate to your customers, clients and workforce that you take pride in what you do, you’ll need to give your office a sophisticated, polished look. If your workers’ desks are piled high in paperwork, there are stacks of folders on the floor and the bins are overflowing, it’s time for a spruce up. Have a clear out and get rid of anything that is worn out, broken or simply not needed. It’s also a good idea to invest in a range of office storage solutions to help keep everything in order and prevent the mess from building up.

 

  1. You don’t care about your staff

 

Uncomfortable and substandard furniture, a lack of a space to socialise and cramped workstations are all tell tale signs that you don’t really care about your staff. If you are not committed to your personnel’s needs and wellbeing, not only do you run the risk of low morale, reduced job satisfaction and increased turnover, but it can also be a real turnoff for potential employees and other people who are visiting the premises.

 

Luckily, this problem can easily be fixed. Start by investing in high-quality, ergonomically designed desks and chairs for your staff and make sure that their surroundings are pleasant and comfortable. If possible, you should also provide a break-out area or canteen where your workers can chat to their colleagues and have some downtime away from stressful work demands. Taking the time to make sure that your staff members are happy and healthy can work wonders for morale and your company’s image. After all, the happier your employees, the more likely they are to go that extra mile for your business – which can boost client relations and customer service.

 

  1. You are uninviting

 

No seating area in the reception room? Closed door policy? Bland and generic décor? Not making the effort to ensure that your office is welcoming can cause all sorts of problems that are bad for business. Not only can an uninviting and impersonalised workspace be off putting for visitors and give them a bad experience of your company, it can also make your employees feel disconnected from their jobs.

 

As a general rule of thumb, having open plan layouts is more welcoming that private offices. As well as encouraging teamwork and open communication among staff members, collaborative workspaces also show those who visit your office that you have a friendly, team oriented company culture. It’s also important to make sure your décor scheme is as warm and welcoming as possible. Even small details, like hanging artwork on the walls, adding plants in the reception area or having refreshments on hand, can make the space feel far more homely and give an overall positive image of your organisation. Don’t forget to provide plenty of visitor seating options in reception rooms, conference areas and meeting spaces too.

 

  1. You are unsuccessful

 

When it comes to your business’ image, first impressions matter. When people walk into your office, the first thing they are likely to notice is the fittings and furnishings. Low quality furniture, scruffy décor and broken equipment are all signs that you’re struggling to keep your head above water, which can be damaging for your reputation. If you want to instil trust in clients and customers and leave a favourable impression, you need to project an image of success.

 

To do this, make sure that your office looks presentable and professional at all times. This doesn’t necessarily mean you have to spend a fortune on an entire refurbishment or splash out on state of the art facilities. A few office furniture updates and a fresh lick of paint should be enough to give your workplace a more polished look. If you are strapped for cash, focus on key areas that other people will see, such as the reception area and boardroom. While investing in cosmetic updates may not be at the top of your priority list, bear in mind that it could lead to better business opportunities and increased revenue in the future.

 

When it comes to office design, it’s important to view your workspace as an extension of your overall company brand and corporate image. Get it wrong, and you could be in serious trouble. However, by taking simple steps to avoid the common pitfalls outlined above, and by giving your workspace some careful consideration, you should be able to increase employee morale, enhance your business’ image and bolster your bottom line.

 

If you want to ensure that your office is sending out the right signals and reflecting your business in a positive light, why not take a look around our website and browse our collection of quality office furnishings today?
 
 

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What The Experts Are Saying About Office Design

September 14, 2016

When it comes to office design, it pays off to get it right. A well designed environment can boost worker engagement, improve efficiency and enhance productivity – all of which are good news for your bottom line. However, with so many different ideas about what makes an effective workspace, it can be difficult to know where to start. If you’re struggling to figure out what’s what in the world of office design, here’s what the experts are saying.

 

Breakout areas are a must

 

According to many professional office designers, breakout areas are now a crucial consideration when planning a workspace. When staff are forced to do long stints of work without having the chance to take a break and relax, it can have an adverse effect on their mood and productivity. So if you want your workers to thrive in their roles, you should consider providing a space where they can get away from their desks and recharge their batteries from time to time. Whether it’s a business lounge or a canteen space, providing your staff with a change of scenery can help to foster a more positive company culture, stimulate creativity and give morale a boost.

 

Create a bright, spacious environment

 

To help keep your employees happy and productive, it’s essential to pay attention to space and light. Considering that most office workers spend the majority of their day indoors, a cramped, dingy space is guaranteed to have a detrimental effect on motivation and, in turn, the standard of work. As well as making it easier to perform tasks, studies show that natural light can improve mood and boost energy levels. With that in mind, it’s wise to make the most of the light on offer by positioning employee’s desks as close to windows as possible. It can also help to create an open workspace by eliminating partitions and making sure that employees have spacious workstations.

 

Invest in plenty of storage

 

All office design specialists understand the importance of designing a workspace that is organised and efficient. Unfortunately, many companies fail to take storage into account when designing the layout of their environments. Not only can a disorganised space slow down employees’ performance and impede efficiency, it can also lead to increased stress and anxiety. To avoid these problems, make sure you think carefully about where your equipment and supplies will go. Invest in filing systems, shelves, bookcases and other storage units to ensure that your space doesn’t descend into chaos.

 

Always opt for quality furniture

 

Another blunder interior designers often see occurs when cash-strapped companies opt for low-quality fittings and furnishings, which can prove to be a costly mistake. Remember, having comfortable, ergonomically designed tables and chairs is an investment in your staff members’ health and wellbeing. High-quality furniture will also stand the test of time, meaning that you won’t have to splash out on another refurbishment in a few years.  

 

By bearing expert tips like these in mind, you should be able to create a more productive, efficient office space.  

 
 

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Understanding How Office Design Affects Morale

September 12, 2016

If your workers are lacking motivation and productivity has decreased, it could be that your office design is to blame. Did you know that the physical environment of the workplace can have a significant impact on your staff members’ happiness and overall job satisfaction? When bearing in mind that many workers spend more of their waking hours at work than they do at home, it’s important to make sure that they feel as comfortable and content as possible. The good news is that there are plenty of simple changes and updates you can make to your office to put a smile back on your workers’ faces and create a more positive company culture. If you want to find out more about how office design affects morale, this simple guide should provide you with some useful information.

 

Space

 

Space plays an important role in employee mood. Workers who don’t have enough room to perform their tasks efficiently can easily become frustrated and stressed. Working in a cramped space can make people feel claustrophobic and hemmed in, which can soon begin to have a negative impact on their mental wellbeing. Not only is this bad news for performance and engagement, but it can also lead to low job satisfaction and increased absenteeism.

 

To ensure that your workforce have enough space to work comfortably, remember to keep space in mind when designing your office. Desks should have plenty of work surface and storage capacity so that employees can carry out their tasks in an organised and clutter-free environment. If your office is lacking square footage, take advantage of natural light and avoid using partitions to help create the illusion of additional space. Space-saving furniture solutions such as corner desks and under-desk pedestals can also help you to create a more practical and efficient workspace.

 

Layout

 

When it comes to keeping your workers happy and motivated, you’ll also need to think carefully about the layout of your office. Open plan workspaces can be a great way to encourage collaboration, promote a sense of camaraderie among co-workers and improve worker relationships. However, the noise levels and constant distractions that come with shared workspaces can be stressful and frustrating and make it difficult for employees to focus on individual tasks. Meanwhile, private offices and cubicles can be useful for promoting concentration, but they can also hinder integration, communication and team bonding.

 

If you want your personnel to feel engaged and function to the best of their ability, you’ll need to give them a choice in how they work. To do this, it’s a good idea to provide a combination of both open and private spaces. Using office screens and room partitions is a quick and easy way to create private work zones in open plan spaces, allowing employees to have the option of their own personal space while still being able to interact with others when they want. By giving your staff this added flexibility and the freedom to choose how and where they work, you stand to improve morale and raise job satisfaction.

 

Lighting

 

The importance of lighting is often overlooked in workplace design, which can prove to be a costly mistake. As well as making it easier to work, a well lit room can help towards creating a more positive atmosphere. It’s well known that exposure to natural light can improve mood and enhance productivity. Poor lighting, on the other hand, can lead to increased stress levels, fatigue, headaches and even depression.

 

With that in mind, it’s essential to try and utilise as much sunlight as possible. Ideally, workers’ desks should be positioned next to windows or in view of a window. When it comes to artificial light, opt for bulbs that replicate natural light rather than using fluorescent lights. To prevent headaches and eyestrain, you should also make sure there is no glare on computer screens caused by exterior or interior light.

 

Storage

 

Another crucial element of a well designed office is storage. A workspace that is cluttered and disorganised can be extremely frustrating and reduce overall efficiency. Not only can it make employees take less pride in their work, but it can also suggest that you don’t care about providing them with a pleasant working environment, which can have a damaging effect on morale.

 

If you want to keep your workers’ spirits high and maintain a clean and tidy office space, invest in plenty of storage solutions. This could include shelving systems, under desk drawers, coat rails and filing systems. However, it is also worth making sure that your workers keep their own personal workspaces organised at all times and ensuring that everything has been put away in its proper place at the end of each day.

 

Décor

 

The way you choose to decorate your workplace can also have a significant impact on morale. Let’s face it, there is nothing more demotivating and uninspiring than working in a dull, bland office space. For employees to feel engaged with their roles and produce a high standard of work, their surroundings need to be personalised, stimulating and pleasing to the eye.

 

There have been plenty of studies to show that different shades can influence mood and energy levels – which is worth bearing in mind when you come to choose your colour scheme. Calming hues like blues and greens are thought to stimulate creativity and productivity, while bright colours can bolster energy and alertness. However, this doesn’t necessarily mean you have to overhaul your entire décor scheme. Start by looking for opportunities to inject subtle hints of colour into the space, such as with wall art, furniture or even plants. It is also a good idea to let employees have some say over the way their office looks. Allowing them to add personal touches to their workspace can help to instil a sense of pride and make them feel more connected to the company.
These are just a few examples of the ways in which you can use the office environment to improve worker mood and morale. For more ideas on how to create an inspiring workspace, why not take a look around our site and browse our selection of high-quality office furniture today?
 

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4 Office Design Hacks That Could Make Your Workers Happier

September 7, 2016

Are your employees lacking motivation? Has productivity and performance dwindled? Aside from boredom or stress, did you know that the physical office environment could be to blame for low worker morale? The good news is, with a few simple tweaks you should be able to transform your workplace into a stimulating and inspiring space for your staff. If you are looking to lift your employees’ spirits, here are four office design hacks that could make them happier.  

 

  1. Change your colour scheme

 

Studies have shown that colours can have a significant impact on our mood and wellbeing. With that in mind, if you want to boost morale and help ensure your employees thrive in their jobs, it might be time to inject some colour into your workplace. Hues like blue and green are believed to instill feelings of calm and increase productivity, while brighter colours like red and oranges can stimulate creativity and enhance energy levels. However, be careful not to go overboard with your colour scheme; using too many vibrant shades can cause stress and frustration, while too many dark colours can bring about feelings of sadness.

 

  1. Give your staff members a choice in how they work

 

Today, open plan workspaces are a popular option for office designs. However, while shared spaces can be great for boosting teamwork and encouraging co-workers to socialise, the increased noise levels and distractions can lead to frustration and stress. On the other hand, private offices or cubicles can reduce communication between colleagues and increase feelings of isolation. The solution? Strike a balance by giving your workers a choice of both collaborative and private workspaces that can be used for different tasks. Office screens can help you achieve this. By providing alternative work zones, your staff will feel like they have more control over how they work, which will in turn boost their mood and lead to higher job satisfaction.

 

  1. Get the lighting right

 

Natural light is known to help stave off feelings of depression, stress and fatigue. So if you want your staff to be engaged and stimulated at work, make the most of sunlight by positioning as many desks as possible near to windows. Glass walls and partitions can also be used to brighten up your office and make the space feel more light and airy. When it comes to artificial light, try to avoid fluorescent strip lights and instead opt for bulbs that replicate natural light.

 

  1. Provide breakout areas

 

Staring at a computer screen for eight hours a day without a break is bound to make anyone miserable. To keep your workers happy, you need to provide spaces where they can wind down and de-stress. Having breakout areas, games rooms or canteens can encourage staff members to step away from their work to socialise with their colleagues and blow off steam, which can work wonders for morale and productivity.

These office design hacks offer a simple and effective way to raise worker happiness – so why not give them a try and see what a difference they can make?
 
 

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A 3 Step Guide to Giving Your Desk a Makeover

August 31, 2016

How you set up and organise your desk can have a significant impact on how well you work. In fact, it’s well known that a messy, poorly designed workspace can slow down your performance and hinder productivity. So, if your workstation is scattered with stationary, littered with paperwork or you struggle to reach the things you need, now might be the time for a revamp. To make things simple, here is a three step guide to giving your desk a makeover.

 

  1. Get the layout spot on

 

One of the most common mistakes office workers make is not having the right desk layout. Not only can an incorrectly set up workspace impede efficiency, but it can also cause a range of health problems, such as neck pain, backache and headaches. To prevent these problems, make sure that your computer monitor is directly in front of you at eye level and about an arm’s length away. Your keyboard should be in front of you and positioned a few inches from the edge of the table so your wrists can rest while you type. Frequently used items, like your phone or stationary supplies, should be within close proximity so that you can reach them without having to bend or stretch.

 

  1. Clear the clutter

 

The average worker can lose a significant amount of time every day as a result of having a disorganised desk. If you’re wasting valuable time and not working to the best of your ability, the chances are you need to clear the clutter. Your desk should be used for essential, everyday items only, such as your computer, phone and stationary. Scan your workspace and look out for anything you haven’t used in a while. Any items gathering dust that are not used on a daily basis can be stored elsewhere. Try to keep personal knick-knacks to a minimum as well, as too many pictures, trinkets and novelty items in your line of vision can be a real distraction. It’s also worth grouping similar objects together so they can be easily located.

 

  1. Have a filing system in place

 

In addition, it’s important to prioritise your workload with an efficient filing system. As a general rule of thumb, you should only keep important and urgent work on your desk.. Anything else can be filed elsewhere, shredded or thrown away. To prevent your work surfaces from becoming piled high in paperwork, invest in desk trays and organisers so that any paperwork you receive can be dealt with in the right order. It is also a good idea to check and revise your filing system on a regular basis so you can clearly see what work you need to prioritise.
 
Keeping your desk in order takes effort and constant upkeep, so it’s essential that you assess your surroundings frequently to make sure everything is in place. By following simple makeover tips like these, you’ll be surprised by how quickly you can transform a messy, unproductive desk into an organised and efficient workspace.

 

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5 Furnishings That Can Help You Combat Common Office Gripes

August 3, 2016

When it comes to keeping your employees happy and productive, the fittings and furnishings in your office can make all the difference. After all, many workers may spend more time in the office than they do at home, so it’s important to make sure they are content with their surroundings. From cramped desks, to uncomfortable chairs, to distracting noise levels, there are all sorts of things that can get on employees’ nerves and distract them from their work. Luckily, some simple furniture upgrades and alterations are often enough to keep these niggles at bay. If you are looking to restore harmony to your workspace, here are five furnishings that can help you combat common office gripes.

 

  1. Ergonomic chairs

 

One of the most prevalent office bugbears is uncomfortable, poorly designed chairs. Not only can sitting for prolonged periods of time without proper support for the back, hips and legs cause a range of health ailments, but it can also hinder productivity. Workers who are uncomfortable can become easily distracted and frustrated, resulting in low morale and poor performance. If your staff are constantly shifting in their seats and complaining that they feel sore and stiff at the end of the day, the chances are you need to invest in ergonomic seating solutions.

 

Ideally, office chairs should be adjustable by height, have a tilting back function and padded seats. This will ensure that they provide sufficient support and fit users’ individual proportions. Chairs should also have a swivel function to ensure that workers can maneuver easily around their desks to carry out different tasks. You’ll be surprised by how much of a difference a high-quality, ergonomically designed seat can make to people’s overall health and happiness at work.

 

  1. Spacious desks

 

There’s nothing more irritating and counterproductive than a cramped workstation. If employees don’t have enough space to perform everyday tasks, it can lead to increased stress levels and, as a result, decreased efficiency. If your staff members’ worksurfaces are piled high in paperwork, their notes are spilling onto their neighbours’ desks and they have to navigate their way through clutter to find what they need, it’s time to invest in bigger designs.

 

Office desks should have enough space for key items, such as a computer, keyboard, phone and some extra room to take notes. Employees need to be able to move around the workstation freely and use the equipment without having to bend awkwardly or stretch to reach the things they need. If more space is needed, desks with incorporated storage solutions or under desk pedestals are a great option as they provide added room for everyday supplies without taking up valuable floor space.

 

  1. Office screens

 

Another common complaint from office workers is noise, especially in open plan workspaces. While open plan layouts can be an effective way to enhance collaboration, they can also result in higher stress levels and a low standard of work. Especially for tasks which require prolonged stints of focus, having the constant distraction of colleague conversations and ringing phones can be a recipe for disaster. One simple and cost-effective way to increase privacy and boost productivity is to use office screens.

 

Office screens are designed to split larger spaces into smaller, secluded work zones. Made from sound-absorbing materials, the screens help to drown out noise to make it easier for staff to concentrate on their tasks. If an employee has an important deadline coming up, or needs to escape the hubbub of the main work area for a few hours to knuckle down, office screens can come in very useful. You may also want to consider desk screens, which can be used to divide shared workspaces to create more privacy.

 

  1. Organised filing systems

 

Messy, unorganised filing systems are another gripe among office staff. When there is no order to the filing cabinet, people can end up putting documents and files in the wrong place simply because they don’t know where they belong. Not only is this infuriating for other workers who are trying to locate work, but it can also waste valuable time. To bring order back to your office and keep clutter to a minimum, you may need to re-think your office’s storage solutions.

 

One of the best things you can do is invest in a filing system which has plenty of space and integrated file holders that will keep everything neat and tidy. Files and documents should also be clearly labelled to avoid wasting time trying to track them down. As a general rule of thumb, filing systems should have an incoming, in-progress and outgoing section to help employees prioritise their workloads. It may also be worth getting a shredder or recycling bin to encourage staff to discard unwanted paper.

 

  1.  Canteen/ break-out furniture

 

It’s well known that workers eating their lunch at their desks is among the most annoying office habits. A study which surveyed 2,500 UK office employees found that over half of them were irritated by colleagues who were noisy when they eat. As well as loud eaters, smelly food, leftovers and crumbs on the desk can also irritate staff and prevent them from getting their work done.

 

The good news is, these irksome eating habits can easily be resolved by providing canteen or break-out furniture and positioning them away from the main office area. This way, staff can prepare food, eat and chat to colleagues during their lunchtime without distracting other people who are trying to work. Even if your workplace is lacking in square footage, you can use space-saving, collapsible canteen furniture which can easily be stored away when not in use.

 

By showing your team that you have taken the time to improve their working environment with simple furnishing solutions like these, you should be able to boost morale, improve job satisfaction and create a far more productive office. If you would like inspiration on how to create the perfect workspace, why not browse the collection of high-quality, practical furniture on our website today?

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5 Easy Ways to Combat Annoying Distractions in the Workspace

August 1, 2016

Hands up anyone who’s ever had to deal with annoying distractions at work. One thing’s for sure, if you’ve had to put up with these frustrations, you’re not alone. Whether it’s loud conversations, buzzing phones or co-workers eating their lunches at their desks, there are all sorts of annoying interruptions that come with office life. Not only can these common bugbears rub employees up the wrong way, but they can also lead to low worker morale, poor performance and reduced productivity – all of which can damage a company’s bottom line. Luckily, there are plenty of simple yet effective ways to minimise these disturbances and restore peace to the office. To give you some useful ideas, here are five easy ways to combat annoying distractions in the workspace.

 

  1. Use office screens

 

Open plan office spaces have become increasingly popular over recent decades, offering companies the chance to bolster collaboration and promote a sense of camaraderie among employees. However, while there are many benefits to these types of workspaces, they also come with their downsides. With increased noise levels and constant distractions, an open work environment can cause staff members to feel frustrated and stressed, which can have a negative effect on productivity. Without any privacy or quiet time, many people struggle to focus on their tasks and, consequently, the standard of their work slips.

 

Luckily, this issue can be easily resolved with office screens. These portable room dividers are made from special sound-absorbing materials and can be used to break up open plan office spaces to reduce distractions and lower noise levels. They can be utilised to create separate work zones that can be used for meetings or individual tasks that require focused attention. You can also get smaller desk screens, which can be used to divide shared workstations and provide more privacy for employees.

 

  1. Invest in plenty of storage

 

Another irritating distraction in the workspace is mess. Being surrounding by stacks of paperwork, files and folders and other office knickknacks can make it almost impossible for employees to give their full attention to their tasks. While some people are just messier than others, one simple solution that can prevent a cluttered environment is to provide more storage. Without a proper place to keep their office supplies, people often end up dumping things on desks and other surfaces and, before you know it, your workplace has descended into mayhem.

 

If you want your staff to perform to the best of their ability, streamline their surroundings by providing a variety of storage solutions, including filing systems, under-desk drawers, shelves and bookcases. Make sure that all office equipment and tools have a clear home so that people will avoid putting them in places they don’t belong. It is also worth having shredders, bins and recycling containers to keep unnecessary paperwork off desktops. Before leaving the office at the end of the day, ask employees to have a quick clear up and make sure everything has been stored away in a suitable place to prevent the clutter from building up.

 

  1. Provide an eating area

 

It’s well known that one of the most infuriating workplace distractions is people eating their lunch at their desks. Whether it’s smelly food, noisy eaters or people not clearing away their leftovers, it’s easy to see how these lunchtime habits can throw people off balance and prevent them from focusing on their job.

 

A straightforward way to avoid this problem is to provide a separate area for people to eat. This doesn’t necessarily have to be a designated dining area – even a simple canteen table and chair setup away from the main workspace can encourage staff to move away from their desks when they are eating lunch. This way, staff can eat and socialise with colleagues without getting sideways glances from people who are trying to work.

 

  1. Put a ban on personal items

 

Let’s face it, we’ve all been guilty of texting, answering a personal phone call or checking our social media notifications while at work, right? While glancing at a phone every once in awhile is harmless, when done incessantly it can be a real distraction – not only for the person doing it, but also for those around them.

 

To keep your personnel focused on the task at hand and minimise technology interruptions, it can help to provide places where workers can store their personal items and keep them out of sight, such as a drawer under the desk or a locker. You may also want to consider having a policy where no personal phones are allowed during working hours to remove the temptation to use them.

 

  1. Plan the layout carefully

 

The layout of an office can also be a distraction. Whether it’s the constant noise from printers, traffic from outside or lift doors opening and closing, a poorly planned office design can mean that employees struggle to focus.

 

If you want your staff to remain productive, it pays off to carefully plan the layout of your office to minimise possible disturbances. Ideally, you should try to avoid positioning workstations next to high traffic spots, such as by the printing area, eating spaces, entrances or walkways and instead opt for quieter settings. If you have the space, it’s a good idea to have designated zones for different activities. For example, having a separate place for printing and scanning and an area for filing can help to reduce the chance of interferences. While this might mean you have to go to the effort of reshuffling a few desks and some equipment, the benefits will make this well worth your while in the long run.  

 

In every office there are bound to be some irritating distractions that simply can’t be avoided. However, by following simple suggestions like these, you should be able to boost concentration levels, enhance efficiency and make your workplace a far more pleasant place to be. For more ideas on how to create an efficient, productive workspace, why not browse our range of high quality office furniture today?

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Posted by Furniture@Work

 

Your Guide To Using Colour In The Workplace

July 28, 2016

Chances are, you probably haven’t given much thought to the colours used in your workplace. However, research has shown that the shades you choose for your office could be more important than you may initially think. In fact, studies suggest that the colours we are surrounded by on a daily basis can have a significant effect on our mood and productivity levels. It’s also important to note that different hues can be used to reinforce a company’s brand. To help you make the most of your décor, here is your essential guide to using colour in the workplace.

 

Reinforce your brand

 

Colour is one of the easiest and most effective ways to reinforce your image and company culture. For example, if you want to convey a sense of creativity and high energy, you may want incorporate vibrant, fun shades like yellows and oranges into your décor scheme. If you want to be seen as a leader in the industry, dark hues like navy and purples can help to project an air of professionalism, power and authority. You may also choose to use your logo or website colours when decorating your workspace to promote your marketing message even more. Not only can using brand colours make your business more memorable to clients and customers, it can also help to stimulate your workforce and make them feel more connected to the company.

 

Improve productivity

 

Let’s face it, there’s nothing worse than working in a bland, dull office space for eight hours a day. Not only are white walls and beige furniture unpleasing to the eye, but this kind of environment can also be demotivating, leading to low morale and poor performance. If you want to inspire your staff members and encourage them to work to their best ability, consider decorating your office with bright, mood-lifting hues. It’s thought that blues and greens can be particularly effective when it comes to enhancing productivity, concentration and creativity, and these colours can also induce calm feelings and lower anxiety, which can be especially useful in stressful or fast-paced workplaces.

 

Achieve the perfect balance

 

While you’ll no doubt want your office space to be stimulating and cheery, take care to use bright and striking hues in moderation. Too many bold shades can increase levels of stress and even cause eyestrain and headaches, while dark colours can make your office look smaller and more oppressive. To achieve the perfect balance, interior designers usually recommend that offices incorporate a neutral colour for the main background hue and then use more prominent shades to add visual interest. For example, they can be included in the form of an accent wall or pieces of office furniture. As a general rule of thumb, you should try to keep the main work area and reception room fairly light – but if you do want to draw attention to a particular spot, eye-catching choices are ideal.

By bearing tips like these in mind next time you come to decorate, you should be able to harness the power of colour in your workplace, boost your brand and create a happier, more efficient workforce.

Posted in Uncategorized
Posted by Furniture@Work

 

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