The majority of workers in the UK spend, on average, between four and nine hours per day sitting at their desks - but exactly how many of those hours are productive? The desk is the hub of our workspace and while it’s natural to make a home where we work so much of our day, if we could increase our productivity then we might be able to reduce the number of hours we clock in. The following are some tips worth considering if you’d like to free up some space and maybe some time too:
Keeping clear space on your desk is the first rule to improve your productivity and will help you on multiple levels. Physically it is far easier to operate your keyboard, mouse or tablet when they are not being crowded by clutter. Mentally, this space does far more too. It allows you to focus on your task at hand without distraction and in many ways your desk is a representation of your mind. A clear and tidy workspace can give you clarity of thought and may help you work more effectively.
For additional room, certain desks feature keyboard trays that pull out from beneath your work surface, and they can be superb for space-saving. Raising your monitor can also make room and it’s better for your posture too.
Keep it to a minimum, but if you do need odds and ends on your desk, consider these measures. It might seem like nursery but keep your toys in a box or tray on your desk and only take one or two out at a time. Clear boxes are a great choice, with their transparent nature being great for finding stuff and creating a feeling of space. Such boxes are perfect for locating important files, pens and pencils, stress balls and the like.
Pin it to the wall
Sometimes a project demands reference material, or we stumble on images that inspire us and want them close at hand. Either way, these items can mount up and soon become unhelpful piles to rifle through to find what we need. Instead, organise your images at eye-level by pinning them to the wall in front of your desk. Pin boards aren’t just for pre-school; they are a flexible and efficient way to keep your inspiration right where you can see it.
Organise your paperwork
From emails and notepad apps to online file-sharing, the paperless office is fast becoming the modern standard. If you must have papers on your desk, then try organising them into three simple trays or baskets based on their requirement. Tray one requires immediate attention, such as invoices due, tray two requires filing, for example contracts, and finally, tray three required temporarily, which could be research material you need for a current project. Just remember when your assignment is complete shred the contents of tray three.
Staying organised at work doesn’t have to mean making big changes. By taking simple measures like the ones outlined in this blog, you should be able to work more efficiently.